Compensatory Off

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Comp off also known as compensatory off is a leave type that an employee can avail if they have worked on a holiday or a non-working day. Companies usually mention this in their company policy handbook. The new joiners are also made aware of it during the orientation.

Compensatory Off Meaning-

It is a leave that employees are entitled to take in a company on a working day as compensation / in exchange for working on a non-working day i.e. Public holidays and weekends. In most cases, employees are asked to work overtime by their employer if there is something urgent.

How many days is a compensatory off valid?

Deciding the limit depends on the organization, there is no mandatory number of days stipulated by the Indian government for this.  Most companies prefer to make compensatory off available for up to 30 days.

Compensatory Off Rules-

  • When an employee is working on weekly off or public holiday-

If an employee works on a public holiday, he can avail comp off thievery next day or till the time comp off stands valid. Similarly, when the employee works on a weekend, if the person has genuinely come to the office to work, the same rule applies.

  • When an employee is on a  work tour on a weekly off or public holiday-

If any weekly off or public holiday falls at the time when an employee is on a work tour or travel, he/she is given half-day comp off. Please note that if the public holiday or weekly off is spent traveling it will not be considered a working day. Comp off will be given only for the time you meet clients or you are at the site.

In India, as per Indian Labor Laws, you must not work 7 days a week. The factory’s act stipulates 48 hours of work in a week and on or 2 days off in a week.  Employees are entitled to receive overtime pay at a double rate if they work beyond 48 hours.

How to request comp off in HROne?

If you use HROne attendance management software, you can go to the requests section, click new request, mark a date on the calendar you wish to apply for comp off leave for. A section will open on the right side, select the type of leave i.e compensatory off in it, add comments if any, and submit.

How do you request comp off in an email?

Due to the world model jumble from work from the office to home, to hybrid, emails have become a thing of the past. Most of the companies have started using attendance management software to mark, track and manage attendance. Check if the software allows you to apply for comp off. If not, then you should consider switching to better software. Till then you can share an email mentioning the non-working day you worked on and avail you comp off. A brief mail body for comp off request can look something like this-
“I worked on a public holiday/ non-working day i.e. _______. I would like to take a comp off against the same for date ________. ”
Make sure to mark your manager, reporting manager, and HR in the mail.

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Sukriti Saini

Sukriti Saini works as a content marketing strategist at HROne. She has done Bachelors in Journalism from Delhi University and carries several years of experience in content development. HR trends, Productivity, Performance and topics related to Employee Engagement garner most of her writing interest here. During leisure, she loves to write and talk about fashion, food & life.

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