Expense Management Software

Flexi Policy

Configure as per your business requirements

Set Organization expense limit

Create different expense categories like flight, local conveyance, daily allowances & define their respective limits. You can also define limits basis locations.

Create Multiple expense policies

Don’t stick to single policies, define as many policies as you wish as per employee grades, seniority or positions for different departments with our expense tracking software.

Define multiple advance policies

Set amount limit for the advance request raised by employees. You can also mention the outstanding advance balance limit in the policy so as to ensure no new advance request is raised without utilising the previous advance funds optimally.

Fix expiry time for old claims

Use the policy setting in the HR software to mark the expiry time for old claim requests using the expense management software. For instance, you can mention if an employee can raise a claim request for 5, 3, or 2 months old claim later or not.

Calibrate expense reimbursement cycle

Mention as to how frequently you wish to clear expense payments- once, twice or more in a month? You can choose a cycle and fix a date for payments. Everything is synced with your payroll software

Expense Receipts

Real-time and easier to manage

Get Expense receipts and reports

Let your Employees add their expense receipt in real time in HROne through web and mobile, and share complete expense report for approval with you.

Approve Exceptional Expenses

Don’t worry for the expenses not covered in policies. The system lets you create and define workflows for all the exceptional expense approvals.

Tag customer & projects with the expenses

Learn which expenses are billable to your customers, trace the entire expense costs for your project by looking at the logged expenses by employees.

Raise advance requests

Using our expense management software, employees can raise expense advance requests with a supporting document with ease. Requests are approved as per the workflow.

Run Smart diagnostic check

The smart check run by system ensures fraud management, by disallowing employees to log redundant claims and expense claims not adhering to policies.

Expense Payouts

Quicker than ever

Facilitate Expense Payouts

Once expense receipts are received, select payout mode (cash/bank account) for the respective employee and clear all payout requests in a single click.

Auto Adjust Advance Payouts

Our Expense Management Software auto adjusts any advance payouts against the actual receipts without your manual interventions so that you can focus on other relevant tasks.

Segregate The Payouts

The system automagically segregates reimbursable and non reimbursable payouts logged by the Employee to stop you from paying for the expenses you have already given advanced amount for.

Auto currency conversion

Just mention the currency conversion rates and enable HROne HRMS software to convert the expenses done in some other country into the base currency.