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How SubK Designed a Hiring Process That Keeps Up with Business Growth

Less back-and-forth, total clarity, and faster offers once the hiring process ran on one source of truth.

SubK Impact Solutions is a fast-growing fintech organization operating at scale across India. However, as hiring picked up pace and teams expanded across geographies, SubK’s needed help in HR processes.

Manual recruitment process and performance tracking started creating delays and limited HR’s visibility.

To bring structure, speed, and clarity to their HR operations, SubK partnered with HROne.

80%

time reduced in processing one offer letter per candidate

90+%

HR processes automated like JD creation and offer letter generation

Every 15 days

Easy-to-Read Reports are generated for informed decisions

HR Challenges Faced by SubK

    • Manual recruitment and onboarding processes Recruitment workflows were handled through emails, spreadsheets, and paper-based processes, which increased the dependency on manual follow-ups and repetitive administrative effort. Offer letter issuance alone took 4–5 days per candidate, becoming a serious bottleneck while onboarding over 100 employees every month.
    • Lack of visibility due to decentralized data Recruitment status, onboarding progress, and performance review processes were scattered across tools and documents which left HR teams without a single view of ongoing HR operations. This made tracking progress, identifying delays, and reporting to stakeholders time-consuming and extremely error prone.
    • Delayed HR communication HR announcements, approvals, and policy updates relied heavily on manual sharing, slowing down decision-making, and increasing the risk of miscommunication and non-alignment across geographically distributed teams.
    • No defined structure of performance cycles Without a structured performance management system, review cycles risked delays and inconsistencies, ultimately limiting clarity around goals, feedback, and employee development

Location

SubK Impact Solutions

Industry:

Financial Services

No. of employees

1,001–5,000 employees & 439 associated members

“HROne has made our HR processes much easier. Things like reports and offer letters now take a fraction of the time. We still have some learning curves with new features, but overall, approvals are faster, communication is clearer, and we can focus more on meaningful work rather than just admin.”

Defnel Alison Dsouza

Assistant Manager (Talent Acquisition)

Ready to turn your complex HR tasks into a success story?

They Made a Choice. They Chose HROne.

Less approvals & checkpoints with recruitment automation

HROne digitized SubK’s recruitment lifecycle, from JD creation to onboarding within a single, centralized platform. Additionally, offer letter issuance time reduced from 4–5 days to just 24 hours, removing biggest bottleneck. Recruitment data is now recorded, searchable, and accessible digitally through a centralized platform, reducing time spent locating information.

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More engaged workforce due to timely communication

HR announcements, policy updates, and approvals started taking place within HROne’s mobile-friendly platform, keeping teams across India connected Leaders, managers, and team members can recognize their colleagues and subordinates with badges and rewards to boost their morale and motivate them to be more productive.

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Better decision-making process with automated reporting

HROne enabled automated scheduling of recruitment and onboarding reports, shared with stakeholders every 15 days without manual effort. Reports provided clear visibility into what’s working and what needs attention with real-time metrics, trend indicators, and role-based views

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Structured performance management resulted in high employee productivity

With HROne’s Performance Management module, SubK introduced annual and half-yearly review cycles, ensuring evaluations are structured, regular, and effective. Features such as OKR mapping, 9-box matrices, and 360-degree feedback brought hyper-evaluations, transparency, and depth to performance tracking.

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The Resulting Shift in Sub K’s HR Functio

SubK’s recruitment process has become faster and more effective. Their offer letter creation and issuance have now come down to 24 hours, quick, standardized, and stress-free. A social-feed-style interface, helps colleagues and HR people connect with each other, helping them share updates, recognitions, and milestones, building a more engaged workforce. Performance management has become more actionable and organized, helping managers and team leads intervene at the right time and align team’s productivity with end business goals. With repetitive tasks on autopilot, SubK’s HR teams have more time saved in their hands to be used on strategic planning, capability building, and long-term workforce initiatives.

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Gartner Peer Insights Customers' Choice 2025

Gartner Voice of
Customer Winner

4.8/5 (650+ Reviews)

Secures Top Spot in

Best Software
Awards 2026

4.8/5 (1600+ Reviews)

Try HROne For Free!

+91

By providing your information, you hereby consent to the HROne Cookie Policy and Privacy Policy.

By providing your information, you hereby consent to the HROne Cookie Policy and Privacy Policy.

Gartner Peer Insights Customers' Choice 2025

Gartner Voice of
Customer Winner

4.8/5 (650+ Reviews)

Secures Top Spot in

Best Software
Awards 2026

4.8/5 (1600+ Reviews)