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Generate Internship Offer Letter

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Internship Offer Letter

Company Name: [Company Name]
Address: [Company Address]
Contact: [Company Contact]

Website: [Company Webiste]
Email: [Company Email]
Date: [Company Date]

Re: Internship Confirmation

Dear [Employee Name],

We are thrilled to offer you an internship [Job Title] in our [Department Name] department at [Company Name]. We were highly impressed with your skills and experience during the selection process, and we are excited to welcome you to our team.

Your internship

Your internship will commence on [Start Date] and will conclude on [End Date] . You will be working [Working Hours] hours per week, for a total of [Total Number] hours over the internship period.

You will be directly reporting to [Supervisor Name] , [Supervisor Title] , who will provide guidance and support throughout your internship.

Compensation & Benefits

We are pleased to offer you a XXXXX internship stipend.

Acceptance

To accept this offer, please sign and return this letter by [Submission Date] . We look forward to welcoming you to [Company Name]!

Yours truly,

[Name]
[Title]
[Contact Information]

What to Include in Internship Offer Letter

Send a well-drafted and formal internship letter to welcome the interns. Use our free HROne internship offer letter template to do the job smartly. The internship offer letter sample must include details like:

Intern name and details (org./dept.)

Date of internship commencement

Location and timings

Internship learnings or KRAs

Internship Offer Letter Generator

An internship offer letter is a formal document that an employer sends to a candidate/ intern who has been selected for internship. It typically includes the following components:

  • Company Information: Details about the company, such as its name, address, logo, and other relevant contact information.
  • Internship Position: Job title for which the candidate is being offered employment.
  • Internship Description: Overview of the job responsibilities and expectations- what the role entails.
  • Salary and Compensation: Candidate’s salary, benefits, and any other compensation details, such as bonuses, commissions, or stock options- financial package.
  • Start Date: Expected joining date for the new employee
  • End Date: Completion date of internship
  • Working Hours: Regular working hours, if applicable, and whether the position involves shift work or irregular hours.
  • Location: Whether it’s at a specific office, remote, or a combination of both.
  • Reporting Structure: Reporting manager and any relevant information about the team
  • Benefits and Perks: Employee benefits, such as health insurance, retirement plans, paid time off, and other perks like gym memberships, company discounts, etc.
  • Acknowledgment and Acceptance: Section for the candidate to sign and date to acknowledge their acceptance of the job offer
  • Contact Information: Concerned person’s contact information for the candidate to reach out to in case of questions or concerns.

What is an Internship Offer Letter?

Both college undergraduates and graduates usually look for an internship program before hopping on to a full-time job. And after successfully getting through all the interview rounds and selection process, the candidates are offered an internship with the organization. This document of a formal declaration of the commencement of internship is known as an internship offer letter.

By recognizing small wins and efforts along the way, leaders see and 83% increase in engagement and a 136% increase in feeling like a subject matter expert at their organization.

Internship offer letter

Why is an Internship Offer Letter Important?

The internship offer letter is important to ensure that the inexperienced new joiner is assured of the internship confirmation. Moreover, since the newbie usually doesn’t have prior work experience, this offer letter is used to give a glimpse of the organizational workflow and policies to the selected candidate.

Want to ensure faster and better hiring of interns?

From updating candidate data to scheduling interviews, the HROne recruitment management software can do it all for you! You can download the free HROne internship offer letter sample template now and save yourselves from half of the letter documentation hassle.

How to Generate Internship Offer Letter using HROne Generator?

You can use this guideline and input the details into the tool you have available:

  • Company Name: Enter the full legal name of your company.
  • Company Address: Provide the complete address, including street address, city, state, and ZIP code.
  • Internship Letter Date: Input the date when the offer letter is being generated.
  • Contact Name: Include the name of the contact person responsible for this offer.
  • Contact Person Title: Specify the job title of the contact person.
  • Contact Person Email: Provide the email address for the contact person.
  • Company Logo (Optional): If desired, you can upload your company’s logo.
  • Company Website (Optional): Include the URL of your company’s website.
  • Intern Name: Input the full name of the candidate who is being offered the job.
  • Joining Date: Enter the expected start date for the new employee.
  • CTC (Total): Provide the total cost to the company, which includes all components of the compensation package.
  • Stipend (Fixed) – Optional: If applicable, specify the fixed portion of the compensation.
  • Stipend (Variable) – Optional: If applicable, specify the variable or bonus component of the compensation.
  • Benefits (Mobile, Internet, Etc) – Optional: List any additional benefits or perks offered to the employee, such as mobile phone, internet, or other allowances.
  • Upload Letter Head – Optional: If you have a letterhead design, you can upload it here for a more professional appearance.

Top Job Position for which our Internship Offer Letter Generator was used:

  • Software Engineer
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  • Operations Manager
  • IT Support Specialist
  • Quality Assurance Analyst
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  • Legal Counsel
  • Research Scientist
  • Executive Assistant
  • Electrical Engineer
  • Mechanical Engineer
  • Web Developer
  • Pharmacist
  • Marketing Coordinator
  • Social Media Manager
  • Content Writer
  • Supply Chain Manager
  • Digital Marketing Specialist
  • Data Scientist
  • Business Analyst
  • Healthcare Administrator
  • Sales Manager
  • Electrical Technician
  • Customer Success Manager
  • Systems Administrator
  • Construction Project Manager
  • HR Generalist

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G2 rating to HROne

1400+ Reviews | 4.8

Gartner rating to HROne

500+ Reviews | 4.9