What Is a Suspension Letter?
When you need to suspend someone at work, keep your letter simple. Tell them they’re off work for now, explain why in plain language, say how long it’ll last, and what they should do during this time.
Remember – you’re not firing them. You’re just putting things on hold while you figure stuff out. Maybe there’s a complaint to look into or a serious issue that needs checking.
Make sure to put their job title in the letter, the exact reason they’re suspended, and give them someone to call if they have questions. Write everything down clearly so nobody gets confused later.
Keep it real and stick to the facts. Don’t get emotional or ramble on with lengthy explanations.
Tip:
After writing the suspension letter, ask a colleague to read it. If they struggle to understand any part, rewrite it simply. Use everyday words that anyone would get, even when they're stressed out.