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Generate Rejection Letter

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Rejection Letter

Company Name: [Your Company Name]
Address: [Company Address]
Contact: [Company Contact]

Website: [Company Webiste]
Email: [Company Email]
Date: [Company Date]

Dear [Applicant Name],

Subject: Update on Application at [Position Title].

Thank you [Applicant Name] for taking the time to apply for the [Position Title] at [Company Name]. We appreciate your interest in our company and the effort you put into your application and interview process. After careful consideration, we regret to inform you that we have decided to move forward with another candidate for this position.

We encourage you to apply for future openings that match your skills and interests. We will retain your resume in our database and notify you if a position becomes available that fits your profile.

Thank you again for considering [Company Name] as a potential employer. We wish you the best of luck in your job search and future professional endeavors.

In Appreciation,

[Name]
[Title]
[Contact Information]

What to Include in a Rejection Letter?

Free rejection letter template- will help candidates waiting for the next step in recruitment process to move on to search another opportunity. You must include:

Applicant’s particulars

Reason of rejection

Future scope

Contact person details

Rejection Letter Generator Tool

A rejection letter is a formal document by company to candidates to reject the application for job opening due to non-fulfilment of requirement. It typically includes:

  • Company Information: Details about the company, such as its name, address, logo, and other relevant contact information.
  • Candidate details: Enter information of rejected candidate
  • Reason for rejection: Specify why candidate is not fit for position
  • Confidentiality and Non-Compete Agreements: If applicable, specify any confidentiality, non-compete, or non-disclosure agreements
  • Acknowledgment and Acceptance: Section for the employee to sign and date to acknowledge their acceptance
  • Contact Information: Concerned person’s contact information for the employee to reach out to in case of questions or concerns.

What is a Rejection Letter?

A rejection letter is a formal document- rejecting any request- be it for subscription of new tool or applying new policy; but here we are talking about rejection letter offered to candidates by recruiters for not selecting candidate against certain openings.

Pro Tip:

While creating a rejection letter, as a concerned recruiter- mention reason for rejection and suggestion for improvement

Why is a Rejection Letter Important?

A rejection letter is important as it informs the candidate that they are not selected, and they should continue their search for employment with other opportunities in job market.

Want to create rejection letters- without spending much of your time?

HROne offers letter templates including rejection letters that can be edited how you want it!

How to Generate Rejection Letter using HROne Generator?

You can use this guideline and input the details into the tool you have available:

  • Company Name: Enter the full legal name of your company.
  • Company Address: Provide the complete address, including street address, city, state, and ZIP code.
  • Contact Name: Include the name of the contact person responsible for this offer.
  • Contact Person Title: Specify the job title of the contact person.
  • Contact Person Email: Provide the email address for the contact person.
  • Company Logo (Optional): If desired, you can upload your company’s logo.
  • Company Website (Optional): Include the URL of your company’s website.
  • Candidate Name: Input the full name of the candidate who is being rejected
  • Reason: Specify reasons why are you discontinuing their application
  • Suggestion: Mention skills/ tools on which candidate should work upon
  • Upload Letter Head – Optional: If you have a letterhead design, you can upload it here for a more professional appearance.

Top Job Position for which Rejection Letter Generator was used:

  • Software Engineer
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  • Data Analyst
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  • Administrative Assistant
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  • Business Development Manager
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  • IT Support Specialist
  • Quality Assurance Analyst
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  • Legal Counsel
  • Research Scientist
  • Executive Assistant
  • Electrical Engineer
  • Mechanical Engineer
  • Web Developer
  • Pharmacist
  • Marketing Coordinator
  • Social Media Manager
  • Content Writer
  • Supply Chain Manager
  • Digital Marketing Specialist
  • Data Scientist
  • Business Analyst
  • Healthcare Administrator
  • Sales Manager
  • Electrical Technician
  • Customer Success Manager
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  • HR Generalist

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