Generate Employment Verification Letter

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Company Name*

Company Address*

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Company Contact Number*

Company Contact Name*

Contact Person Title*

Company Website *

Contact Person Email*

Letter Date*

Recipient Name*

Employee Name*

Start Date*

Employee Designation*

Brief description of job responsibilities*

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Employment verification Letter

Company Name: [Company Name]
Address: [Company Address]
Contact: [Company Contact]

Website: [Company Webiste]
Email: [Company Email]
Date: [Company Date]

Re: Employee Verification Completed

Dear [Recipient Name],

I am writing to confirm the employment details of [Employee Name] at [Company Name]. [Employee Name] has been employed with us since [Employment Start Date] and is currently holding the position of [Employee's Job Title]. In this role, he/she/they is responsible for [brief description of job responsibilities].

[Employee Name] is a [Full-time/Part-time] employee and currently earns a salary of [salary amount] per annum.

Throughout his/her/their tenure with us, exceptional skills were demonstrated. He/She/They has consistently met and often exceeded performance expectations, contributing positively to the overall success of our projects and initiatives.

If you require any additional information or further clarification, contact undersigned.

Yours truly,

[Name]
[Title]
[Contact Information]

What to Include in an Employment Verification Letter?

Need to confirm someone’s job status without going back and forth? A simple, well-written employment verification letter can do the job in one go. It helps you respond professionally—whether you’re an HR manager, business owner, or team lead.
You don’t need to write it from scratch every time. Using a free sample or editable template makes the process much faster and helps you avoid missing important information.
Here’s what every employment verification letter should include:

Employee’s complete details

Responsibilities of the employee

Effective start date

Contact person details

Employment Verification Letter Generator Tool

Think of an employment verification letter as a basic proof-of-work document. It confirms that someone is or was employed at your company. Here’s what the letter typically includes:

Information about the company: The company’s name, logo, and full address at the top
Employee details: Employee’s full name, job title, department, and type of employment (full-time, part-time, or contract)
Effective dates: Start and end dates of employment
Salary and compensation: Salary details, if requested (monthly or annual pay)
Contact Information: Name and contact info of the person who can confirm the information
Acceptance & Acknowledgement: A designated section for the employee to sign and accept.

What Is an Employment Verification Letter?

An employment verification letter is basically the company’s official “yes, they work (or worked) here” note. It spells out the basics: job title, department, start date, maybe the end date if they’ve moved on—and sometimes even salary details if needed.

Usually, it’s put together by HR, a manager, or whoever’s trusted to sign off on important stuff. Simple, straightforward, and often a must-have when someone’s lining up a new job, renting a place, or sorting out paperwork for things like loans or visas.

Pro Tip:
When creating or writing an employment verification letter, don’t just add in the job title and dates like it’s a grocery list. Add a tiny touch of personalization—like mentioning a major project they worked on or a quick line about their contribution (if appropriate).
It keeps the letter from sounding cold and robotic—and shows that, yes, a real human actually wrote it. Trust me, it makes a difference when someone’s future job or loan approval is riding on it!

The Importance of Employee Verification Letter

It’s basically your employees’ proof that they actually worked where they said they did. Whether they’re trying to get a new job, rent an apartment, or finally get that loan approved, this letter tells employers, landlords, and banks, “Yep, they’re telling the truth.”

It helps you understand where they worked, what they did, and for how long.

FAQs

You can get an employment verification letter sample online, but make sure you tweak it to fit your company’s style and the reason for the request.

Yes, it’s available online and if you want something you can quickly edit, just grab an employment verification letter template Word file.

Yes, you might get some online, but it is best to create one for yourself or you can also try using HROne’s employee verification letter generator tool for the same.

These letters are usually written by someone from HR, a manager or any authorized person from the organization.

You would need this letter if you are applying for a new job, getting a loan, renting a house, or basically anytime you need to prove your employment.