Generate Appointment Letter

Upload Logo

Company Name*

Company Address*

+91

Company Contact Number*

Company Contact Name*

Contact Person Title*

Company Website *

Contact Person Email*

Appointment Letter Date*

Start Date*

Employee Name*

Employee Designation*

CTC (Total)*

CTC (Fixed)*

CTC (Variable)*

Reporting Manager *

Second Manager *

Working Hours*

Shift Start Timing*

Shift End Timing*

Probation Period*

Document Submit Date*

Appointment Letter

Company Name: [Your Company Name]
Address: [Company Address]
Contact: [Company Contact]

Website: [Company Webiste]
Email: [Company Email]
Date: [Company Date]

Dear [Employee Name],

Subject: Letter of Appointment.

We're pleased to appoint you as [Designation] at a CTC of Rs. XXXXX Lacs per annum (fixed salary component Rs. XXXXX per annum, variable component Rs. XXXXX per annum). The variable salary component will be performance-based, for more clarity, please read all terms & conditions mentioned below.

Your role begins on [Start Date] with reporting manager: [Reporting Manager] , and Second Manager [Second Manager] . Please expect to complete [Working Hours] hours every day with shift timings [Start Time] to [End Time] .

First [Months] month will be your probation period, during which your conduct, behavior, skills, and adherence to our dress code would be analyzed (refer to employee handbook).

Please sign the enclosed Employee Agreement Form and return the signed copy by [Submission Date] . Remember to bring your documents on the day of joining.

For queries, contact [Title] during office hours.

In Appreciation,

[Name]
[Title]
[Contact Information]

What to Include in Appointment Letter

Free appointment letter sample template to employees when they on board. Preparing a different appointment letter format for every new employee is time consuming. So, get a ready-made- editable templates and create letters.

Employee particulars / job-related information

CTC accepted with salary break-up

Shift timings and probation period

Annexure for detailed terms and conditions

Appointment Letter Generator Tool:

An appointment letter is a formal document an employer sends to a candidate selected for a job position. It typically includes the following components:

Company Information: Details about the company, such as its name, address, logo, and other relevant contact information.
Job Position: Job title for which the candidate is being offered employment.
Salary and Compensation: Candidate’s salary, benefits, and any other compensation details, such as bonuses, commissions, or stock options- financial package.
Start Date: Expected joining date for the new employee
Location: Whether it’s at a specific office, remote, or a combination of both.
Reporting Structure: Reporting manager and any relevant information about the team
Benefits and Perks: Employee benefits, such as health insurance, retirement plans, paid time off, and other perks like gym memberships, company discounts, etc.
Confidentiality and Non-Compete Agreements: If applicable, specify any confidentiality, non-compete, or non-disclosure agreements
Contact Information: Concerned person’s contact information for the candidate to reach out to in case of questions or concerns.

What is an Appointment Letter?

An appointment letter is an official document that employers issue to their employees after they have spent a good amount of time working in the organization.

It is a common myth that offer letters and appointment letters are the same. But both documents have clear differences including the varying formats, the content bodies, the time of release, and the levels of authenticity.

Forbes emphasized the growing importance of candidate experience. In a competitive talent market, attracting and retaining top talent requires apositivecandidate experience throughout the recruitment process.

Why is an Appointment Letter Important?

An appointment letter is crucial because it holds important employment-related information (as mentioned above). Since this kind of document can certainly create a brand impression and speak volumes about your company, it’s better to know it all before issuing it!

Shared appointment letter after employee recruitment and onboarding process?

Use HROne workforce management software to start managing employee lifecycle

How to Generate Appointment Letter using HROne Generator?

You can use this guideline and input the details into the tool you have available:

Company Name: Enter the full legal name of your company.
Company Address: Provide the complete address, including street address, city, state, and ZIP code.
Offer Letter Date: Input the date when the offer letter is being generated.
Contact Name: Include the name of the contact person responsible for this offer.
Contact Person Title: Specify the job title of the contact person.
Contact Person Email: Provide the email address for the contact person.
Company Logo (Optional): If desired, you can upload your company’s logo.
Company Website (Optional): Include the URL of your company’s website.

Employee Name: Input the full name of the candidate who is being offered the job.
Employee Designation: Specify the job title or position for the candidate.
Joining Date: Enter the expected start date for the new employee.
CTC (Total): Provide the total cost to the company, which includes all components of the compensation package.
CTC (Fixed) – Optional: If applicable, specify the fixed portion of the compensation.
CTC (Variable) – Optional: If applicable, specify the variable or bonus component of the compensation.
Benefits (Mobile, Internet, Etc) – Optional: List any additional benefits or perks offered to the employee, such as mobile phone, internet, or other allowances.
Pre-Employee Requirement (Custom Textbox) – Optional: Use this section for any specific pre-employment requirements or conditions you want to communicate.
Documents Required for Joining (Multi-select options) – Optional: If there are specific documents or paperwork required for the candidate’s onboarding, list them here.
Upload Letter Head – Optional: If you have a letterhead design, you can upload it here for a more professional appearance.