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Dress Code Policy

Human Resources [HRP] Dress Code Policy
  Last Revision Date

[Insert Date]

 

[YOUR COMPANY LOGO]

 

Document Summary
Title: [Time & Attendance Policy]
Policy Owner: [Policy Owner Name]
Effective Date: [Effective Date]
Supersedes: [Date of the previous version]
Approved By: [Name & Title of the approving authority]
Policy Level: [On the basis of policy applicability]

TABLE OF CONTENTS

1     PURPOSE.. 1

2     SCOPE.. 1

3     POLICY.. 2

4     ROLES & RESPONSIBILITIES.. 5

5     GLOSSARY.. 5

6     RELATED POLICIES, PROCEDURES, OR OTHER REFERENCES.. 5

7     REVISION LOG.. 5

8     APPENDIX A.. 6

 

1      PURPOSE

           Purpose of this policy document is to ensure that all employees are dressed professionally and maintain personal hygiene and grooming while at work.

2      SCOPE

The policy is applicable to all the employees of “Your Company Name” across all locations including the group companies.

3      POLICY

3.1     Guidelines

3.1.1    All employees are required to dress in Formal Business Attire throughout the week with exceptions to Friday and Saturday when Casuals can be worn.

3.1.2    Employees in Sales & Functional teams MUST be dressed in formal business attire (with Blazers preferably) from Monday to Thursday. The team is however allowed to wear Casuals on Friday & Saturday (in case there are NO client meetings scheduled on these days).

3.1.3    Torn, dirty, frayed and see-through clothing is unacceptable. Attires with offensive words, terms, slogans or pictures are also unacceptable.

3.1.4    Company may allow all employees to dress in casual or ethnic wear only on special occasions (communication will happen for those occasions in advance).

3.1.5    All the employees are required to maintain proper grooming and personal hygiene.

3.1.6    Any non-adherence to the policy, may lead to disciplinary action and a fine of Rs. “Enter amount”/- which shall be deducted from the defaulter’s salary.

3.2     Definition & Detail

3.2.1    Formal Business Attire

 

Formal Business Attire
Men Women
 

·         Formal Shirt            (plain/ striped / checked)

·         Formal trousers, Chinos

·         Business Suits

·         Blazers (recommended  for Sales & Functional Team)

 

·         Indian wear (Salwar Kameez or Saree with sleeved/sleeveless blouse)

·         Formal shirt & trouser

·         Formal skirt/ Skirted Suits                   (knee length and longer with slit at or below the knee level)

·         Business Suits/Dresses

·         Blazers

Accessories
·         Shoes (Leather)

·         Formal Belt

·         Tie (Optional)

 

 

·         Formal Shoes

·         Sandals (open footwear)

 

 

 

 

 

 

 

 

3.2.2   Casual Attire

 

Casual Attire
Men Women
·         Casual Shirts / T-Shirt (full/half sleeves)

·         Collared T-shirts, Turtle neck T-Shirts / Sweaters /Golf T-shirts

·         Round neck T-Shirt

·         Denims, Cargo

·         Sport Shoes / Sneakers

 

 

·         Top and Pants/Skirts

·         Collared / Round / V-neck T-Shirts

·         Turtle neck tops

·         Pants, Denims, Cargo

·         Skirts (Knee length or longer)

·         Sport Shoes / Sneakers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Does Not Include
Men Women
·         Track Pants or any form of exercise pants; Shorts / Bermuda’s / any
form of bike clothing

·         No slippers/ flip-flop

 

 

·         Spaghettis / Halter tops / Bare shoulder tops/ deep neck tops / Tank tops / Midriff exposing tops

·         Miniskirts and shorts

·         Track pants or any form of exercise pants

·         No slippers

·         No see-through clothing

3.3     Identification (ID) Card

3.3.1    In an effort to ensure ease of access to office facilities, and to increase the safety of our office premises, all employees are required to carry their ID at all times while on office campus, in order to easily distinguish “Your Company Name” employees from outside patrons and visitors.

3.3.2    New employees will be issued ID cards during new hire orientation and registration.

3.3.3    All enrolled employees must have, on their person, an employee identification card while in office premise. “Your Company Name” lanyard and card holder will be provided to each employee at no cost.

3.3.4    The ID card is intended to serve as proof of an individual’s status at “Your Company Name” and provide access to work floor area.

3.3.5    The ID card must be worn around the neck with “Your Company Name” lanyard or on a clip, as long as the ID is visible.

3.3.6    Employee must show their ID to Admin/HR or Security Officer upon request.

3.3.7    Tail gating and proxy access shall not be tolerated and shall be dealt with seriously.

3.3.8    If you do not have an active ID card or have forget your card, you have to get a temporary card issued to yourself from the Security at the main entrance of the office building.

3.3.9    If an employee forgets their ID card three (3) or more times, the employee may be subject to disciplinary action or financial penalty of Rs. “Enter Amount”/- per default.

3.3.10 If you need a lanyard or ID card, please contact the Front Desk or Admin team.

3.3.11 If your ID is lost or stolen, you must report it to the Front-Desk/Admin Department immediately. You can inform the Front-Desk/Admin department on “Insert email id”. All ID’s deemed lost or stolen will be deactivated.

3.3.12 Replacements for lost/stolen ID cards may be secured through the Admin Department. Replacement cost of Rs. “Enter Amount” shall be borne by the employee (includes a replacement lanyard, ID and card holder case).

3.4     Reporting and Controls

3.4.1    People manager needs to inform the Admin (or) HR team in case of non-adherence to the policy.

3.4.2    Any deviation/violation of the policy guidelines may lead to disciplinary action up to termination.

3.5     Governance

3.5.1      The Policy shall be governed by the HR department along with the assistance of the Admin team.

3.5.2      The Admin team including the security shall reserve the right to identify, point out and course correct in case of default.

 

 

3.6     Exceptions

3.6.1      No exceptions shall be made in the policy unless the policy is countermanded by the HRD.

3.6.2      Any exceptions in this policy can only be approved by Head HR or the Managing Director.

4      ROLES & RESPONSIBILITIES

Role Responsibilities
Employee Individual employees are responsible for adherence to dress code.
People Manager The People Managers are responsible for ensuring adherence and pointing out non-adherence to Admin/HR team.
Human Resources HR Department is responsible for taking corrective action in case of non-adherence.

5      GLOSSARY

  “Insert Glossary Table”

6      RELATED POLICIES, PROCEDURES, OR OTHER REFERENCES

Reference Link
“Reference to previous policy” drafted by “Employee Name”. “Attach below in Appendix”

7      REVISION LOG

Rev Description of Changes Changed By Approved By Date
1.0 “Highlight section of policy impacted” “Employee Name & Title” “Management Name & Title” “Mention Date”

8      APPENDIX A

“Attach related policies & procedures”