Accurate Attendance Tracking is a way to keep up with the attendance and absenteeism of the employees in an organization. It is a reliable, stringent and the most precise way to keep track of the employees’ presence and absence during working hours. It helps the employer to maintain, monitor and record the attendance of the employee with higher accuracy.
What is Accurate Attendance Tracking?
Accurate Attendance Tracking is an effective system to keep up with the attendance and absenteeism of employees in the organization. To maintain unambiguous attendance, an automated attendance tracking system is installed to record the employees’ attendance. It helps the employer to monitor the working hours of each employee.
Employee absenteeism cannot be ignored or taken for granted because it hampers the productivity, efficiency and overall performance of the organization. Employees together build the company, and they represent it to the entire world. Thus, it is necessary for the employee to maintain proper attendance and make it unignorable. Accurate attendance tracking system not just promises higher accuracy but also compels the employee to follow the workplace ethics and discipline.
Why Accurate Attendance Tracking is important for Business Success?
Accurate attendance tracking is extremely vital for the success of the business. Why so? Let’s see!
- Cost saving: Automated accurate attendance system is an economical method than the traditional manual system of recording the attendance. Manual monitoring and marking the attendance is an orthodox approach that is prone to errors and highly time taking. Attendance tracking systems saves time, money and manual effort.
- Erred-free: Attendance Tracking system is automated and ensures higher accuracy and error-free attendance record. Manual attendance tracking system was more prone to tampering and errors. Installation of such automated systems, for instance, biometric, gait recognition and cloud-based software ensure high accuracy along with zero errors in keeping track of the attendance.
- Strengthens employee performance: Accurate Attendance Tracking helps the employers to determine the efficient employees. Employers can recognize the employees who are punctual, meet the expectations of the organization and bring out their best.
- Increase productivity: Regular absenteeism or delays in the work process hamper the productivity of the company. An accurate attendance tracking system helps the employers to identify the trends and analyze absenteeism, tardiness and excessive breaks. They can take necessary actions to prevent the situation to increase productivity.
- Equal personnel workload distribution: Accurate attendance tracking system assists the employer to manage and maintain equal distribution of the workload to each employee. Employers can identify employees who dedicate themselves to the work with punctuality and productivity.
- Simplified payroll management: Attendance tracking simplifies payroll management since HR can easily track the attendance saving both the time and money of the businesses. Functioning payroll management is one of the most time-taking and essential tasks of HR. Thanks to the automated attendance tracking system which reduces the complexity of the same.
- Adherence to labor laws: Labor laws are maintained for the protection of the employee and employer. Tracking accurate attendance of the employee is necessary to maintain compliance with labor laws. There are regulations that mandate standard working hours and overtime calculations.
How to ensure that attendance tracking is accurate?
Accurate attendance tracking is essential, we get it. But how can we achieve success in having one? How can we ensure that the attendance tracking is highly accurate? Let’s discuss the tips to maintain accurate attendance tracking.
- Choose the right tracking system: The most essential step to ensure the accuracy of the attendance is choosing the right system. There are numerous systems available from a simple manual punch in system to gait recognition to complex cloud-based software. You should choose a system that is reliable, easily accessible and uncomplicated.
- Rigid attendance policies: To ensure adherence to the attendance system, the employer should form reasonable and rigid policies with respect to the time and number of days of absenteeism. This helps the employee to understand the importance of attendance task. Strict policies maintain a discipline and ethical work culture.
- Track the attendance from time to time: Employer should fix a particular time to calculate and keep a check on the attendance of the employee. This ensures that the attendance is regularized from time to time and a proper record is maintained. When attendance is monitored regularly, be it after a week or a month, the employees understand its importance and ease the progress report task for the employers.
- Familiarize the employees with the system: Just the installation part is not where you stop. These systems are automated and are hard to understand at times. Employees might be new to the system. To ensure that they do not make mistakes with attendance punch in and punch out, make sure that they thoroughly understand the system before using it. Doing so can help the employer to load off the complex attendance management.
Conclusion
An organization is what its employees represent. Employee absenteeism is the most common problem faced by the organization.
Statistics by U.S. Department of Labor done in 2017 shows that almost 3 per cent of the workforce is absent on any given day as stated by SHRM . It is the responsibility of the employees and the employers to maintain harmony, discipline and work ethics of the organization.