You must be familiar with the complexities associated with accurate attendance tracking and processing the payroll in accordance with the working days of the employees. Counting the working days and hours of different employees and interns, managing their salary and incentives and God knows what not!
Have you ever thought what if the attendance and payroll system go wrong? What happens to the employee’s potential and morale? Obviously, it is going to be a disaster!
Let’s dive more into how and why attendance and payroll processing relate to each other.
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Why is an Efficient Attendance Tracking System Required?
An efficient attendance tracking system must be installed in the organization to put an ease to the complex task of maintaining the attendance of the huge employee count. But do you know why?
How Does Integrating Payroll with Attendance Management Software Help Organizations?
From the perspective of an HR let’s see how attendance management is directly associated with payroll processing.
- Increases transparency: An automated Attendance Tracking System builds trust between the employee and the employer. It does justice to the queries of the employee and holds the employer responsible in case of any discrepancies.
It has an option for the employees to mark their attendance on their own, which gives them freedom to justify their action. This transparency is necessary to define the payroll of an employee.
- Enhances efficiency: Due to an integrated and automated Attendance Tracking System, employer’s manual effort and time-taking process of employee management is reduced, increasing the efficiency of their work. When in such a state, the employer performs better with minimal mistakes.
- Reduces workload: Attendance Tracking system being an automated process counts the working days of the employee and calculates the compensation to be given for the job.
This amazing automation reduces a huge workload off the shoulder of the employer. Apart from this major point, an Attendance Tracking System has a self-attendance marking system, document uploading options, feedback and survey conduction.
- Higher accuracy: We trust technology, don’t we? Obviously! When there is an automated system on how things must work, the software knows what to do and how to do it, the “no error” chances increase to a higher level.
- Ease in calculations: Hush! I don’t like math, do you? If you say yes, we are already friends and for HR professionals like us, this Attendance Tracking System is a boon. It has helped us to bring ease to all those complex calculations to compute the salary of an employee.
Thus, the connection between attendance and payroll processing provides higher accuracy than manual attendance, which ensures no mistakes in compensation computation.
Top 5 Ways to Simplify the Attendance and Payroll Processing
Well, by this time we know how important it is for us to maintain an efficient yet accurate attendance and payroll system. We can do so by integrating payroll with attendance management software.
Let’s know some tips to simplify the attendance and payroll processing.
- Automate: We are in the 21st century and if today in this extremely fast-paced world we don’t find ways to alternate our task, we are lagging. Always and always automate the possibles. This will help you to save your precious time and effort.
- Establish better communication: Establish good communication with your employees to know better about the issues they are facing. This will help you to understand and customize the way your attendance system is working. You can either chat or conduct surveys to find out about it.
- Provide self-service options: I think this is one of the best solutions, which has been admired a lot by the employees and the employers over the years of its introduction.
When an employee comes to the office, they mark their attendance through a biometric system, or a cloud-based attendance application and the employer gets the data of the working hours of the employee.
See, how simple is that, right? So, the next time you ask for software, ask the developer to put a self-service option like that.
- Review the attendance and payroll regularly: To ensure that the attendance system is working well, always audit and review the system regularly. This will help you to understand the loopholes and issues that might cause a big problem if not resolved soon.
- Comply with your organizational policies and laws: Make sure that your Attendance Management system is always up to date with the organizational attendance policies and labor laws. Compliance is necessary to avoid variations in the salary while counting on the number of working days of the employee.
Wrapping it up
A report by Deloitte shows that Seventy-four percent of respondents to the survey are already using or are implementing cloud-based technology to support payroll functions. That’s a big number, right?
Being an HR is not for beginners, right? So much to be held responsible for. But we know we are strong, and we move forward facing all the odds. I hope we have elucidated everything you needed to know. We’ll be back with another problem and millions of solutions.
Till then Keep Reading, Keep Thinking and Keep HRing!