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Leave Policy Generator

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Enter your company's details as listed in your employment contract.

Enter the contact person's details.

Enter the Details For policy created by:

Setting Holiday Entitlement

When does your holiday year begin?

Total no. of sick/casual leaves you allow your employees every year.

Set carry forward sick/casual leaves

Do you want your employees to carry forward their unapplied sick/casual leaves to the following holiday year?

Setting Holiday Entitlement

How much notice you need from employees for each holiday request?

Leave Policy Generator

Leave Policy

Company Name: [Insert Company Name]

Effective Date: [Insert Date]

Version: [Insert Version Number]

1. Introduction

At [Company Name], we are committed to supporting the well-being of our [Employee Size]-member team. This leave policy ensures clarity and fairness for all employees.

2. Leave Types

2.1 Annual Leaves

  • Employees are entitled to [Number] paid annual leaves per year.
  • Annual leaves must be pre-approved by the reporting manager.

2.2 Sick Leaves

  • Employees are allowed [Number] sick leaves annually.
  • Medical proof is required for sick leaves exceeding [Number] days.

2.3 Birthday Leave

  • One-day paid leave is provided on an employee’s birthday.
  • If it falls on a weekend or public holiday, it can be availed the next working day.

2.4 Public Holidays

  • Employees may be required to work on public holidays based on operational needs.
  • Benefits for working on public holidays:
    • Extra compensation: [Insert Details]
    • Compensatory leave: One day leave within [Number] days.

3. Leave Application and Reporting

3.1 Reporting Leave

  • Planned leave must be reported at least [Number] days in advance.
  • Unplanned leave must be reported within [Number] hours of the workday.

3.2 Leave Application Process

  • Submit leave requests via [Leave Management System/HR Portal/Email].
  • Approval depends on workload and company priorities.

4. General Guidelines

  • Unused annual leaves can be carried forward up to [Number] days.
  • Exceeding leave entitlement results in unpaid leave.
  • Absence without notice for [Number] consecutive days may lead to disciplinary action.

5. Additional Benefits

  • Meal Allowance: [Insert Details]
  • Travel Reimbursement: [Insert Details]

6. Contact for Queries

For questions, reach out to [HR Name] via email at [HR Email] or call [HR Phone Number].

Acknowledgment:

I have read, understood, and agreed to abide by the leave policy.

Employee Name: ___________________ Signature: ___________________ Date: ___________________

What to Include in a Leave Policy?

A good leave policy maintains clarity and consistency in leave management, which can solve employee and workplace confusion. It should include the following factors that keep both employer and employees on the right balance scale from a legal perspective:

Types of Leave

Eligibility and entitlements

Leave request process

Approval Workflow

Why Create a Leave Policy?

A leave policy provides an employee with a roadmap for requesting time off, ensuring the continuity of business. It categorises leave types with an assigned approval process and entitlement, preventing further employee queries.

An organized leave policy fosters transparency, increases employee morale and trust, ensures compliance with labour laws and makes workforce planning far more efficient. All of them contribute towards the productivity of your workplace. In India, a compliant leave policy for private companies guarantees the legal benchmark and a better workplace for employees.

Why Choose a Template for Generating a Leave Policy?

Creating a leave policy from scratch for your private companies could be difficult to do manually. HROne’s ready-to-fill template makes the process easier and will ensure the inclusion of all the necessary information along with clarity and compliance.

Tips to Create a Leave Policy

  • Comply with Legal Regulations: Make sure the paid and unpaid leaves are planned according to Indian labour regulations.
  • Keep Your Options Open: Modify leave policies to accommodate the workforce’s work-life balance and organisational requirements.
  • Communicate Clearly: To prevent misunderstandings and conflicts, make the policy readily available.

FAQs

 

Leave policy is a company regulation that details the types of leave for employees allowed in an organization and the procedure for leave requests.

 

It differs per company policy and state laws. Common employee leaves include annual leave, sick leave and statutory leave.

 

Some companies allow you to carry forward your unused leaves or have encashment with different percentages. Others don’t have a policy for leave carry forwarding.

 

Yes, paid maternity leave is guaranteed under the Maternity Benefit Act to eligible female employees for 26 weeks.

 

Employees either have to fill out a leave request in the HR systems or send an email to HR following the company approval process.

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