What should a probation-to-confirmation process look like?

A clear probation-to-confirmation process sets expectations at the start, reviews performance during the period, and ends with an explicit decision rather than a default. At the outset, communicate the probation length, the goals and standards the employee must meet, and how they will be assessed.

During probation, provide regular feedback and support so the employee can correct course, and document progress against the agreed expectations. Toward the end, conduct a structured review and make a deliberate decision — confirm, extend with clear reasons, or part ways — and communicate it in writing. A common failure is letting probation lapse without any decision, which creates ambiguity; an explicit, documented confirmation process protects both the employee and the organisation.