Getting sick is never something we plan for, but having supportive colleagues at work can speed up our recovery if you are ill. That’s when medical leave can help. It provides you with enough downtime to recover, without losing control of your career.
This guide takes you through the rules and formats of medical leave and how to write a solid and respectful application.
What Does Medical Leave Mean?
If an employee cannot work because of health issues, they are granted medical leave by the employer. You may need to miss a day or two for fevers but a few weeks for surgery or a long-term illness require medical leave.
Employees in India usually get 10–15 days of medical leave every year, but it can change according to your sector and circumstances. If employees need medical leave over a long period, some companies let them use their paid pending leaves or take unpaid extended leave.
Medical Leave Rules in Indian Workplaces
Every company sets its own policy, but some medical leave rules are common to most:
- Eligibility: Most employees who complete their probation are eligible for this benefit of medical leave.
- Medical Report Proof: A medical certificate is usually needed when your leave is longer than three days.
- Leave Type: Your leave balance and the company’s rules determine whether you get paid or unpaid leave.
- Inform Earlier: If possible, give some prior notice when you decide to take medical leave. As soon as you are aware of a medical emergency, inform your employer.
- Leave Carry Forward: Some companies let you use unused medical leave in future periods.
When Should You Take Medical Leave?
Some people might be reluctant to take time off as they think it will interfere with their teamwork. However, medical leave is necessary if:
- You are too unwell to complete your daily assignments.
- Your doctor has recommended some rest or hospital care.
- You got into an accident or hurt yourself.
- A chronic condition you are managing has become more serious.
- Mental health is affecting your ability to perform and feel good.
How to Write a Medical Leave Application
Make your medical leave application formal and original. Here’s an example medical leave format:
How to write medical leave letter? Write an obvious subject line and be honest and kind in each message. Do not disclose too much medical history if you aren’t comfortable with it. However, be sure to explain the reason, and leave duration, and provide any medical evidence given by your doctor.
Follow this sample medical leave application letter:
Subject: Medical Leave Application from July 10 to July 20Respected Manager,
I’m feeling unwell due to (mention your reasons) and have been advised to rest by my doctor. I kindly request medical leave from July 10 to July 20. Please find my medical certificate attached.
I will ensure my tasks are either completed or delegated before my absence. Thank you for your understanding and support.
Warm regards,
Your name & EMployment ID
If you want time off for a long period, inform your manager or HR prior to preventing misunderstandings and shift schedule issues.
Practical Tips:
A good idea is to contact your manager before you submit your official application;
- Get in touch with your manager immediately if you get sick unexpectedly.
- Inform your team in advance about when you plan to take leave.
- Don’t forget to state if you can be contacted or if you’ll not be available.
- Update the plan when your doctor says you are ready to do so.
Common Medical Leave Reasons
All genuine medical reasons for taking leave are valid. The most common ones are:
- Flu, fever, or infections
- Surgery or post-operative recovery
- Physical injuries from accidents
- Mental health issues like anxiety or burnout
- Pregnancy-related complications
- Long-term treatments or hospitalization
A simple explanation is enough. You just need to write a brief, polite message and include your documents as mentioned earlier.
FAQs
How to write medical leave application?
Make the leave request simple, listing the reason, the time away, and your medical certificate. Speak politely and keep your words to a minimum.
How to apply for medical leave?
Check your company rules, update your manager before applying for medical leave, write down your concerns, and include relevant medical proof.
What is medical leave?
It allows you to take time off work when your health issues stop you from working.
Can we terminate an employee on medical leave?
Only through the proper legal procedures. People who take real, verified medical leave are usually covered by labor laws.
Can I take medical leave during notice period?
Yes, but you have to submit proper medical proof. Depending on your company’s approach, they may ask you to remain employed for a further period.
How to inform boss about medical leave?
Send out a short note first and afterward submit an official application.
How to request for medical leave?
Before you submit your application, let your reporting manager know that you will be using unused, paid or sick leave.
How to take a medical leave of absence?
If you need a long break, talk to HR, present your detailed medical report, and make sure to update about your recovery through email.