It is easy to do something but always difficult to find out if you are doing the right thing the right way. Employers hugely invest in software and technologies to grow their business, sometimes not knowing what they are putting their hands into. The whole decision of bringing a new solution to the workplace and incorporating it into the system can go wrong if you lack enough information. When it comes to the HR processes, we would like to talk about one of the most complex tasks, i.e. payroll processing.
How do you know whether you have purchased the perfect payroll software or not? Is it the cost-effectiveness, the user-friendliness, or the time-saving parameters? Yes, but it is more than that. There are multiple aspects to consider before you invest in a high-tech payroll system in our country. Else, if you are unable to make optimum use of the same, all your expenditure will go in vain.
Continue reading and answer a few questions that will lead to check and understand where your payroll software in India stands.
Is Your Payroll Software Scalable?
HR tasks are more or less the same for every scale of enterprises. Where some operations are only practiced in start-ups and SMEs, others are only restricted to the MNCs. But, payroll is a process that is integral to every type of business, be it small, medium, or large. In fact, the first procedure that an employer wishes to control is payroll processing. So, the functioning of the payroll software should be such that it is fit for ‘n’ number of employees, meaning, 10 to 10,000. In one word, the system must be scalable as per the growth in the range of a company’s employee base.
What Payroll Features Does It Offer?
Some businessmen misunderstand the entire meaning and use of a payroll system. They believe it is only meant for the streamlining of employee earnings and deductions, or the timely deposit of payout/salary. But the thing is, there are several factors involved in coordinating the payroll process as mentioned below:
- Salary calculation
- Tax filing services
- Compliance management
- Direct deposit
- Expense management
- Compensation administration
- Employee self-service
- Detailed payroll reporting
Now, if the payroll module of your HR software is lacking any of these major functions, you have probably landed on the wrong one.
Does It Provide Flexibility?
Now, since we have clarified that payroll is a combination of not one or two, but a wide range of functions, not a single feature must be compromised. A software being flexible implies that it grows alongside your business and expands as per requirements. So, when you start a company, the needs are obviously lesser, but as you leap, the goals get bigger and requirements higher. Payroll software must be capable of adopting new features and seamlessly integrating other modules/functions along the way.
Is It Only Desktop-Based?
It is the era of mobile phones and applications. So, why should the payroll process be limited to the desktops and stagnant systems? In the age of technology, employees are now provided with the option to perform tasks on the go! Whenever and wherever the user wishes to manage a particular payroll-related responsibility, it can be easily accomplished using the relevant feature on the mobile app.
How Low Is The Learning Curve?
HROne, the leading HCM suite ensures all the above features and also has one of the fastest adoption rates among the payroll software in India. Employees quickly learn and adapt to the features and start implementing it in no time. So, the learning curve is extremely low. Hence, apart from the aforementioned points, make sure your payroll software is also user-friendly.
Congratulations! you are almost there to invest in the right payroll software!