Finding the Best Cloud HR Software for Small Businesses

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Finding the Best Cloud HR Software for Small Businesses

Uptil a few years ago, documentation and administrative tasks used to consume 80% of the time of HR personnel, leaving very little or almost no time for them to focus on the employees. However, the HR ecosystem has seen drastic changes in recent times. The HR role is no more restricted to the back-end office work, wherein HRs stay buried with paperwork. Today, HR plays a significant and strategic role in helping organizations achieve business goals. 

So, what caused this shift? The changing world of work. With workplaces and the workforce becoming hybrid, it was necessary to bring in important changes in the way HR functions. And, the biggest facilitator in this process of transformation was technology (Cloud-based HR software). 

Let’s dig into what exactly is cloud-based human resource software and how it helps HR professionals in managing important and cumbersome HR tasks with zero hassles.

  • What is cloud hr software?
  • Advantages of using cloud HR software
  • Is HR cloud software safe?
  • HR in the cloud: An overview
  • What is cloud hr software?


Before answering this question, first, understand what cloud software is. 

Often also referred to as software-as-a-service (SaaS), cloud-based software is not a product but a service that is not bought but subscribed to. The data is stored either on the software provider’s servers or in a data center meant for hosting purposes by the software provider. Internet access facilitates one to access their data from anywhere, anytime. All that is needed to use it, is to log in to the software with designated credentials, and voila! One can immediately start using it. The service provider looks after all of the technical matters viz., operation, troubleshooting as well as the ongoing development. 

Now, apply the same definition in human resources. A cloud HR software unifies and stores data for a centralized platform, which offers efficient, quicker, and easier HR management. There is cloud-based HR management software that offers specific HR functionality, like payroll management, recruitment, employee engagement, and more,  however, the best choice is cloud HR software, which handles all aspects of HR. Simply put, an all-in-one solution to help HR save time and energy.


Advantages of cloud-based HR software

Centralized HR management system: Cloud-based HR software centralizes all the HR and employee data in one place, no matter the size of your business, small or big. 

Flexibility: Agility is one of the prime offerings of cloud HR software for small businesses. This adaptable hr software efficiently meet the needs of your growing business. 

Cost-Effective: Rather than relying on the traditional and expensive on-premise software system, organizations can choose budget-friendly cloud HR software service providers and reap the financial rewards. 

Saves Time: This type of software cuts down on the administrative HR duties and helps manage much of these HR duties through automation. A real-time saver indeed. 

Mobile: Cloud HR software functions at peak performance and allows HRs and employees to perform more than 100+ HR functions using an HROne mobile app

Complete Control: Gives complete control over accessibilities, to help keep private information away from unwanted visitors.

HR Analytics: HRs get in-depth data insights, which they can use for a detailed analysis. 

Compliance management: One of the most important HR tasks is to stay up to date with HR and employment laws. HR cloud solutions make this simpler for human resource personnel. 

Scalability: A strong core offers immense flexibility to support the organization’s present and future expansion plans with easy configurations.


Data Protection with HR Cloud Software

HR Cloud software applies a multi-faceted architecture. It is designed to protect and secure the data. The cloud service providers ensure to construct a digital ecosystem that is highly resistant to hacking attempts. How?

    • Ensures safe transmission of data over the internet
    • Keeps the data protected from physical tampering
    • Uses data filtering products
    • Protects the data from unknown attacks
    • Uses installing patches

How cloud HR software has transformed the way human resources works now

Cloud HR software allows small businesses to easily and quickly adapt to economic and workload changes. It provides new and enhanced features to manage a hybrid workforce working on multiple projects from various locations.  

An HR cloud software centralizes the following into one place.

1. Payroll functioning
2. Talent acquisition strategies
3. Training requirements
4. Employee onboarding processes
5. Expense management and more.

What does it mean for the HRs? 

Less paperwork, freeing up time to work on important tasks.

  • Real-time employee performance assessments to gain insight into how employees are doing on a daily basis
  • Encouraging employee engagement
  • Enhancing security across the business (on a digital front, particularly) to fend off cyber threats effectively
  • And, lastly, innovation.

It’s time for HR to embrace this technology and shift focus from traditional software to modern technology-driven solutions. The best cloud-based HR solutions are cost-effective and can offer businesses impressive return on investment. So, take the plunge. Transform the way HR is done.  

Make your HR Software fun and easy!

Learn how HROne HR Software software can help you automate HR Software & stay 100% compliant!

Sukriti Saini

Sukriti Saini works as a content marketing strategist at HROne. She has done Bachelors in Journalism from Delhi University and carries several years of experience in content development. HR trends, Productivity, Performance and topics related to Employee Engagement garner most of her writing interest here. During leisure, she loves to write and talk about fashion, food & life.

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