Features and Advantages of HRMS Software You Can’t Ignore!

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advantages of HRMS Software

Organizations are using technologically advanced tools to simplify their complicated processes, move closer to their customers, and boost their HRs’ productivity levels. Automated systems such as HRMS, HCM, and HRIS are different software (often used interchangeably) designed to assist businesses in carrying out their routine operations efficiently.

Human resources management system or HRMS stands out with its exceptional features and benefits. If you have no idea about it, you are certainly in the right place now.

In this article, let us try to understand in detail the features and advantages of HRMS to choose the best HRMS software for your organization.


Advantages of HRMS Software

HRMS software improves employee engagement, manages employee lifecycle, boosts productivity, and much more of an organization. Let us explore a few of the major advantages:

  • Increases Productivity
  • Time and Cost-Efficient
  • Enhances Legal Compliance
  • Minimize Mistakes
  • Improves Communication
  • Real-Time Monitoring

1. Increases Productivity 

HRMS software does not require much human effort, unlike traditional tools. Since HRMS systems are fully automated, they perform time-consuming and manual processes independently. All you have to do is give commands and the software takes care of the rest. From data management to recruitment, HRMS streamlines every operation in a fraction of time.

Traditionally, registers and biometric machines were utilized to maintain the attendance of employees, before payday data was transferred in spreadsheets, and the salary was calculated and credited manually. With HRMS software, attendance can be marked on the pre-set attendance management system and salary gets auto-credited as per the policies and conditions defined by you in the system. 


2. Saves Money 

When it comes to investing in technology, every employer thinks twice before taking a step. This is because most of them think that implementing HRMS is a costly affair; however, it is not true. Today, one can find a system in any budget parameter, from high-end to free ones. Secondly, once a company has the right software in place, it can avoid those unnecessary expenses due to errors and non-compliance. All in all, HRMS software can save a lot of money for a business, be it small or large.

HRMS software lets organizations manage all human resource tasks in one system, reduces costs incurred in rectifying human errors, and minimizes the budget involved in managing the performance of the workforce in an organization. Thus, HRMS is a pocket-friendly solution irrespective of the size of the business.


3. Enhances Legal Compliance

Complying with laws and regulations is one of the biggest challenges for HRs. It may sound easy but only an HR manager knows the real struggle behind it. Fortunately, HRMS software solves this problem as well by safeguarding organizations against unexpected government updates and non-compliance risks by offering regular updates and automatically generated reports.

Top-notch HRMS systems in India such as HROne track the changes updated in tax slabs and new amendments on time. In addition, they even send notifications to HR professionals and higher authorities updating them the same. In essence, no more hefty penalties or severe lawsuits due to non-compliance.

Non-Registered Tax Compliances for Businesses set up in India

  • Payment of periodic dues (GST Liability, TDS & TCS payment)
  • Monthly/Quarterly GST Returns
  • Quarterly TDS Returns
  • Filing of Income Tax Returns (Tax will be payable at a flat rate of 30% plus Education Cess)
  • Filing of Tax Audit Report
  • Review performance regularly

  • 4. Cuts Down Mistakes

    Regardless of the size, errors can impact a business both financially and legally. That is why HR managers are expected to carry out each task with the utmost attention. But, amid managing a host of routine duties, they often miss out on important deadlines or make mistakes. This is when HRMS software comes into play!

    As mentioned before, HRMS are end-to-end automated to avoid every possible error along the way. The common mistakes that occur during the screening of the job application process like calculating compensations and accruals, creating metrics and reports for analysis, etc. can be easily avoided with HRMS software.

    “The more seriously you take your growth, the more seriously your employees and clients will take you.”


    5. Improves Communication

    Communication is the key to any organization. To set goals, check the progress of the project, know about the well-being of employees, coordinate among teams, and for other tasks, communication channels need to be channelized and easily accessible. Though there are many communication tools available in the online market, HRMS software solves the purpose more efficiently a more efficient manner.

    “In order to build a rewarding employee experience, you need to understand what matters most to your people.” – Julie Bevacqua

    HRMS systems promote robust communication in the workplace both in offline and online models of the workplace. When companies were working remotely after the global pandemic outbreak, HR managers and employees stayed connected and reached out to one another anytime, anywhere, and using any device using HRMS software. Need to mention, features like employee directory helps employees, particularly the HRs to reach out to people without any delay/problem.

    These are the major benefits of HRMS software implementation in an organization.


    Features of HRMS Software

    An effective HRMS software must have the following features:

    1. Ability to automate maximum HR processes, simplify human interactions and deliver actionable insights.
    2. Integrated modules for payroll, attendance, workforce, performance management, etc. to optimize and maximize outputs of an organization.
    3. Easily accessible by all the stakeholders( employees, managers, HRs, etc.) from anywhere, anytime, and on any operating system.
    4. Multiple actions like recruitment, onboarding, reminders and notifications, and more must be instantly handled in real-time.
    5. Highly adaptable with a simplistic user interface that can offer a customer-centric experience.
    6. Secure confidential data related to employee details, policies of the organization, structural hierarchy, and much more.
    7. Stay compliant with regulatory modifications in tax laws and updates, labor laws, and other related guidelines.
    To summarize the above points:
  • Maximum automation
  • Integration with multiple modules
  • Ease of accessibility
  • High adaptability
  • Secure confidential records
  • Compliance Management

  • Summing Up

    Technology has had a profound impact on the business world for several years. But the transformation from outdated technology to future-ready software has been swift, disrupting the industries now. From the above blog, we can conclude that HRMS software is one such innovation that can incorporate a huge database, automate numerous workflows, create reports for deep analysis, and many other operations related to human resource management.

    Lastly, do not zero down any software available in the online market. Take enough time and ensure that you are investing in one of the best HRMS software in India. While selecting your HRMS software, make sure that software is easy to interpret and use, offer maximum features to cater to your requirements, implementation and support team is available, the pricing policy is transparent, and many other factors.

    Start with HROne- an intelligent enterprise-ready HRMS suite for all your business needs. Book a discovery call to know more.

    Make your HR Software fun and easy!

    Learn how HROne HR Software software can help you automate HR Software & stay 100% compliant!

    Tarulika Jain

    Hi.. I am Tarulika Jain. I work as a content writer in HROne. I am an Electrical Engineer by degree, and a pragmatic writer by profession. I bring you insights about Human Resource Management and how digitalisation can make your workplaces happier. When I’m not writing, researching and reading, I walk around the woods, sip my coffee and listen to Indie Music.

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